So it’s finally here, the Formal Group Proposal Report! Hopefully the tips that i gave you for planning and writing the rough draft paied off and the final 12-15 page final draft doesn’t seem quite so daunting a task.
One of the difficult parts of writing the final Formal Group Proposal Report for my group was deciding which sections to include in the paper. I thought it might be helpful to go over the sections that my group decided to include and why.
Letter of Transmissal: This was addressed to the hypothetical recipient of the proposal document. I think it made the proposal more realistic. Of course, if you were sending a proposal to someone you’d have to let them know why and what to do with it. We also included how to get in contact with us as a group (name, address, phone number).
Executive Summary: This was a very useful first page. It was supposed to be used by the recipient as a handout. This way others could find out about the proposal without necessarily having to read an entire 12-15 page document!
Title Page: The title page included the title of the proposal, the names of each other members of the group, and the date the document was written ( or last revised). We also decided to include on the title page underneath our names that we were Texas Tech Students and residents of Lubbock, TX. This gave the proposal focus right from the start as well as credibility ( we are educated and we live here).
Table of Contents: USE A TABLE OF CONTENTS Large 12-15 page documents will be an endless maze if there is not a table of contents. The table of contents is also useful to use as a writer, it help keep you focused. If you know what’s supposed to be on which page then writing and organization will be much easier. Dr. Fricke has a great example table of contents already set up, and he assured my class that he was more than willing to show you how to make your own on Microsoft Word. Take him up on it if you need help : )
After the table of contents, my group decided to include a Background and Solution sections. These sections are more generic so I won’t explain them past the notes that Dr. Fricke will provide you with.
Public Relations: A large problem with our proposal was the approval of the concept with the public. We included a public relations section because we thought it would show our foresight of these problems to the district we were proposing to. We included websites that frightened or curious parents might find useful. We also included a link to a website we found that had activity books and charts for children about the flu vaccine.
Appendix w/ Calendar and Parent Handout: This worked great as a handout! A lot of the groups in my class used a print out of their slide show presentation. This worked in some cases, but in most it was pretty boring. The calendar and handout took time to make ( my group mate Amanda did a great job on them) but were worth the extra effort.
I have included links to the final document that my group turned in. Although it isn’t perfect we put a lot of thought into each section so I hope that it helps give you ideas : )
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